Author Resources

• Author Posting Guidelines
• Copyright Information
• MIT Press Research Data Policy
• Author Reprints
• Publishing Open Access
• MIT Press ORCID Policy
• NIH Public Access Policy
• Author Discounts
• Name Change Requests

Author Posting Guidelines

Below are MIT Press' author guidelines and requirements for posting and archiving journal articles published in MIT Press journals. Articles published in any MIT Press Journal under a CC BY license may be posted without restriction, provided that proper attribution according to the terms of the license are followed. Otherwise, please follow our guidelines listed below.

Subject to the limitations discussed below, MIT Press allows authors to share their work for noncommercial purposes via the following nonprofit websites:

• their institutional repository
• their personal webpages hosted at the institution
• their personal website
• nonprofit subject-specific repositories such as arXiv or similar
• applicable government websites

Please note that we do not consider either Academia.edu or Researchgate.net to be nonprofit sites and therefore do not allow posting of MIT Press content to either. If in doubt about whether a site is an acceptable location for posting your article please contact MIT Press at journals-rights@mit.edu.

Posting Policies by Publishing Timeline:

Pre-acceptance of article in manuscript form: Authors may post freely

Post-acceptance of article, but pre-publication in a MIT Press journal: Authors may archive the final unpublished version (the version of the paper accepted by the journal for publication, including all modifications from the publishing peer review process) of their article on the approved sites listed above provided that they include a statement indicating that this is the author’s final version, and that the article has been accepted for publication in [journal title].

Post-publication of final, reviewed, revised, typeset article in a MIT Press journal: After the journal-specific embargo period (see below), authors may archive the final version of record of their article on the approved sites listed above provided that they include the following information with the posting:

• A complete citation
• A copyright statement
• A link to the journal's homepage

Open Access Compliance Policy for MIT Faculty Authors:

In addition to the rights already granted to the author in their publication agreement, MIT faculty authors also retain the following non-exclusive rights:

1. An embargo-free right to provide, or to allow the Massachusetts Institute of Technology to provide, an electronic version of the final manuscript of the Article, including all modifications from the peer-review process and all graphics and supplemental materials associated with the manuscript (hereinafter the "peer-reviewed manuscript), to the National Library of Medicine's PubMed Central database ("PMC") at the time the Article is accepted for publication and to take any additional steps reasonably necessary to comply with NIH's Revised Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research. (See full explanation of our NIH-Funded Policy.)
2. To make, or to authorize others to make, the Article available in digital form through any digital repository at MIT, such as MIT's DSpace, provided such rights are not exercised before publication of the Article.

Embargo Periods:

In the list below, please find the journal in which your article will be published and note the correct embargo period. An embargo is a period during which the author may not make the final published version of their work public in any way, such as submitting it to an institutional or governmental repository or posting to a personal website. The Embargo period is calculated from the date the final version of record is posted to the MIT Press website. Please note that any dates for any “Just Accepted” or “Early Access” versions of the article do not count towards this embargo period. If you have questions about a specific embargo date, please contact journals-rights@mit.edu.

Economics journals: 12 months (unless otherwise noted)

• Asian Development Review (*no embargo period – may republish under the terms of a CC BY license CC BY 3.0 IGO)
• Asian Economic Papers
• Education Finance and Policy
• The Review of Economics and Statistics

Science & Technology journals: 3 months (unless otherwise noted) (For NIH funded research, please see our NIH-Funded Policy)

• Artificial Life
• Computational Linguistics (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Data Intelligence (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Evolutionary Computation
• Journal of Cognitive Neuroscience
• Linguistic Inquiry
• Network Neuroscience (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Neurobiology of Language (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Neural Computation
• Open Mind (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Presence: Virtual and Augmented Reality
• Quantitative Science Studies (*no embargo period – may republish under the terms of a CC BY 4.0 license)
• Transactions of the Association for Computational Linguistics (*no embargo period – may republish under the terms of a CC BY 4.0 license)

Arts & Humanities/International Affairs, History, & Political Science: 6 months (unless otherwise noted)

• African Arts
• ARTMargins
• Computer Music Journal
• Design Issues
• Global Environmental Politics
• Grey Room
• Innovations
• International Security
• Journal of Interdisciplinary History
• Journal of Cold War Studies (*12 month embargo period)
• Leonardo
• Leonardo Music Journal
• October
• PAJ: A Journal of Performance and Art
• Perspectives on Science
• The New England Quarterly

Copyright Information

The MIT Press, Copyright, and You

We at MIT Press want you to understand copyright, its practical applications, and what we as your publisher and copyright agent will do to disseminate your article as widely and as effectively as possible.

The 1976 U.S. Copyright Law vests statutory copyright in an article with you or your employer. The right to publish an article can only be given by a written document from you. Without such a document, MIT Press would have permission for one-time publication, but not for the additional forms of dissemination that you, and those who would benefit from your research, have come to depend on. MIT Press routinely receives requests for permission from:

• professors and universities wishing to copy articles for their students in both print and electronic format
• other publishers to include the article (or a portion of the article) in an edited collection of articles, or to translate the article for inclusion in a collection of articles in another language
• secondary publishers to include the entire contents of a journal in a microfilm, microfiche, or online archival collection, CD-ROM collections, or on-line databases of journals in a particular discipline
• document delivery companies that provide copies of articles on demand to individuals and libraries

In order to effectively fulfill the information requirements of your colleagues and others who would benefit from access to your research as noted above, MIT Press asks that you transfer the copyright for your article to MIT Press or to the Journal's sponsor for the reasons listed below. Please note that for our fully Open Access journals, you may retain copyright to your article if you so choose. For more information, please contact the Rights and Permissions Dept.at journals-rights@mit.edu.

• We assume responsibility for preventing copyright infringement.
• We register all of our publications with the Copyright Office of the Library of Congress.
• We have existing relationships with all of the major information brokers. This enables MIT Press to act as an effective focal point for the administration of copyright licenses and applications.
• We continually work to develop additional forms for dissemination of your article. Some of these forms -- such as on-line databases, CD-ROMs of back issues, cumulative indices and abstract services in various formats or simple reprints -- are developed and administered by MIT Press. Other systems are made possible by sub-contracts with vendors such as the Copyright Clearance Center whose systems can only represent publications in their entirety.

We support your right to reuse your own material easily. You can:

• Photocopy and distribute the article for your own academic or research purposes in paper or electronic form.
• Republish the article (or a revised version of the article) in another book you write, edit, or in an anthology you prepare, giving first publication credit to this journal. This applies only to books you author or edit as a whole. When only contributing to a chapter to a new work that someone else is working on, then that editor or publisher needs to contact us to get permission.
• Post your article on your own website or your institution’s author repository, after the specified embargo period listed in your publication agreement, as long as you don’t offer it for sale or commercial distribution. Such requests should be directed to the publisher. Please see our author posting guidelines.

Please Note: Material (text or illustrations) that has been reprinted by permission from third-party sources is, of course, not covered by this agreement unless full rights were given to you (see below).

Q: What about multi-authored articles?

A: If there is more than one author of the Article, each author may submit a signed publication agreement, or the lead author may sign on behalf of all authors if he or she has the authority to act as their agent. Please check off the “for all authors” box if it is applicable on the publication agreement.

Q: What about illustrations?

A: If an illustration is authored by you, and you wish to give MIT Press only one-time publication rights for it, please indicate this on your copyright transfer form, and we will not license the reuse of the illustration outside the context of the article. Otherwise, its reuse will be limited by your publication agreement.

Q: What about material (text or illustrations) reprinted from other sources?

A: The author is legally responsible to comply with copyright laws and laws of privacy and libel. You must obtain such third-party permissions in advance of your article being published. This includes any illustration which you are using with permission from another copyright holder, such as a photographer, museum, or library. Copies of these permissions and/or release forms should be returned with your publication agreement as any permissions requests we receive for that material will need to be referred to the copyright holder.

These third party materials must be properly credited in the published article. If the person granting permission of an illustration or text specifies particular wording, those instructions must be followed. However, the copy editor of the article may make minor changes to conform to the journal’s style. Some works have more than one source and each must be cited.

For example:

• A photo of a painting should have a credit line listing both the artist and the photographer.
(Sample: © 2013 John Smith. Photo by Chris Johnson)
• Translations should have a credit line of the author/copyright holder as well as the translator, if different.
(Sample: © 2013 John Smith. Translated by Chris Johnson). Alternatively, a note mentioning the translator can be included in footnotes, the introduction, or another suitable location.

For a more details on the use of pictorial and graphic materials please see our Guidelines For Use Of Visual Materials. If you have additional questions, please contact: Pam Quick, Subsidiary Rights Manager, at
Tel: 617-253-0080

Fax: 617-253-1709
journals-rights@mit.edu

MIT Press Research Data Policy

Summary

The MIT Press takes seriously the importance of data and considers it an integral component of the scholarly ecosystem and key to scientific reproducibility and transparency. For that reason the MIT Press officially endorses the Joint Declaration of DataCitation Principles and is committed to creating citation practices that embody the principles contained within the JDDCP. It is therefore the responsibility of all authors submitting research for publication in an MIT Press journal to ensure that all data contributing to the findings of that research are properly cited in the article itself and that the data is made publicly available when possible. Furthermore, authors are strongly encouraged to include in their article a Data Availability Statement (DAS) outlining the types of generated and/or analyzed data used as well as how/where that data can be accessed. In the event that an author is not able to make his or her data publicly available, the DAS should include a statement explaining why. Individual journals may have policies on data and code availability that are stricter than what is described here. Before submitting an article for consideration, please check the submission guidelines for additional information about data requirements.

Definitions

Data: Material that contains information directly supportive of the results reported in a published article. In practice, data falls into one of two categories:

• generated: Included or referenced data that were generated for the study
• analysed: Referenced data that were analyzed for the study but were not generated for the study

Data Availability Statement (DAS): A statement indicating where to find data supporting the results reported in a published article, how and under what conditions that data can be accessed, and the various types of data associated with an article. If the data cannot be made available, an explanation for why should be included in the statement.

Data repository: A third-party archive to which authors can submit data for preservation, storage, and discovery. Repositories can be specific to a particular discipline (i.e. GenBank, Xenbase ) or generalist (i.e. Dryad Digital Repository, Zenodo).

Supporting Information files: Files accompanying a research article that are uploaded to the publisher’s website.

How to submit Data

The MIT Press recognizes two methods for submitting data:

• Data deposition in an appropriate public repository
• Data provided in supporting information files.

The method for submitting data is left to the author’s discretion, though it is recommended that, when possible, data be submitted to public repositories rather than provided as peripheral files accompanying an article. Submitting data to a repository will not only ensure its preservation but make it is easier to find, cite, and be reused by other researchers. When referencing data included in institutional, subject focused, or more general data repositories, data must be properly cited in the article Reference section. The format of a data citation is similar to that of a book or journal, but includes some additional information, including version number and the name of the repository it’s housed in. An example data citation is:

Authors; Year; Dataset title; Data repository or archive; Version (if any); Persistent identifier (e.g. DOI)

For additional examples and background on how to cite data, please see: https://datacite.org/cite-your-data.html.

Data Restrictions

The MITP Presses recognizes that there may be cases in which it is not ethically or legally possible to share data directly. In such cases authors should still provide a DAS, which should include information regarding the reason(s) for omission and, if possible, how the data can be accessed. For example, the statement should indicate if it’s been omitted due to privacy restrictions and whether it is available on request or through a third party.

What to Include in a Data Availability Statement

The purpose of a DAS is to help others find the data used to support the findings in a paper. The specific information included in a DAS will vary depending on the type of research, however it is recommended practice to include:

1. The type(s) of generated or analyzed data.
2. The location(s) of generated/analyzed data

If any generated or analyzed data is not publicly available, the DAS should provide reasons for the omission as well as, if possible, instructions for how it may be accessed.

More information

If you have any questions or concerns regarding the above policy as it applies to a specific MIT Press journal, please contact the journal’s editorial office. The contact information for each editorial office can be found on the journal’s editorial page. If you have any general questions or concerns about the MIT Press data availability policy, please contact us.

Further Reading

Data Citation Synthesis Group: Joint Declaration of Data Citation Principles. Martone M. (ed.) San Diego CA: FORCE11; 2014 [https://www.force11.org/group/joint-declaration-data-citation-principles-final].

Cousijn et al, 2017. A Data Citation Roadmap for Scientific Publishers. BioRxIV, DOI: https://doi.org/10.1101/100784.

Crossref. Crossref Data & Software Citation Deposit Guide for Publishers https://support.crossref.org/hc/en-us/articles/215787303-Crossref-Data-Software-Citation-Deposit-Guide-for-Publishers

The data policy was updated on June 19, 2019.

Author Reprints

To place an author reprints order, please use our online ordering system. You will need all of the following information to place your order:

• Title of the journal
• Volume and issue number*
• Page range*
• Lead author name
• Article title

* If you do not know the volume /issue or page range for your article, please contact the production coordinator directly (see the letter attached to your review proofs) or the journals team at journals-production@mit.edu.

If you are ordering prior to publication, please be aware that your reprints order will not be processed and mailed until approximately two weeks after the issue is printed. Once mailed, shipping times will vary depending on your location.

Please note that all customer service for this system is through the Sheridan Press (call 800-352-2210 ext 8175 or email gail.hallman@sheridan.com at Sheridan Customer Service.

If you would like permission to reprint an article, please go to the Request Permission page.

Publishing Open Access

For full information on publishing open access in MIT Press journals, please see MIT Press Journals Open Access.  

MIT Press ORCID Policy

About ORCID

ORCID is a not-for-profit organization providing persistent identifiers (PIDs) that uniquely identify researchers. ORCID iDs are linked to an individual’s ORCID account and profile page owned and managed by the researcher that lists professional information, affiliations, and activities.

Why ORCID iDs Matter

ORCID iDs help facilitate accuracy of attribution and discoverability by connecting researchers with their scholarly outputs and disambiguating affiliation information.

ORCIDs and MIT Press

The MIT Press strongly encourages every author to register for an ORCID iD and to provide it during manuscript submission. Signing up for an ORCID is easy and maintaining an ORCID profile is even easier. Complete registration information can be found here.

When an author submits a research article for publication through a manuscript submission system, ORCID iDs may be requested and authenticated as part of the submission process. If you’re not asked to supply an iD during the submission process, please contact your journal editor. MIT Press displays properly authenticated iDs in the published paper and in the metadata deposited to Crossref. Researchers can ensure that their ORCID records are up to date by using ORCID’s auto-update.

If you have questions about how ORCID is used by the MIT Press, please contact us at journals-info@mit.edu.

The policy was updated January 2021.

NIH Public Access Policy

The NIH Public Access Policy applies to publications that are:

• Peer-reviewed
• Accepted for publication on or after April 7, 2008
• A product of research that has been directly funded by the NIH or other PubMed Central-approved funder.

Submission: Your paper must be submitted to PubMed Central within 12 months of publication. We have assigned journal-specific embargo periods, which will determine when your paper will become live on the PubMed Central site. Upon submission, please enter our journal specific embargo period into the "Release delay" field, on the "Review and Approve Submission" page in the NIH Submissionportal.

Important: Additionally, researchers are responsible for notifying publishers that a manuscript is subject to the NIH policy. For more information on this process, please visit the NIH Public Access page at http://publicaccess.nih.gov.

If your Article is subject to the NIH Public Access Policy please make a note of this on your publication agreement. Do not check off the public domain box on the publication agreement simply because your article is subject to the NIH Policy. In order for the Public Domain law to apply, you must have created your work specifically in the course of your employment by the federal government.

If you have any questions regarding the requirements or process please contact the Journals Subsidiary Rights Department at journals-rights@mit.edu.

Author Discounts

Authors may order the print issue in which their article appears at 40% off the individual single issue rate. The 40% is deducted from the single issue rate prior to adding postage or GST. Postage is an additional $6.00 per copy shipped outside the U.S. and Canada. Canadians add 5% GST. Authors should request discounted copies from the Customer Service team.

Name Change Requests

We support authors, contributors, endorsers, etc., requesting a name change on prior and forthcoming publications published by the MIT Press. Whatever the circumstances (change in marital status, gender identity, or other personal or professional reasons), the Press is committed to facilitating the administrative process and making it as smooth and straightforward as possible.

To File a name change request Please reach out to the editor of the journal(s) directly.